Salary: Grade 4: 1: £25,138 per year (pro rata for part time appointments)
Start Date: As soon as possible
About the role
We have an exciting opportunity for a 12-month part-time, fixed-term appointment for an Administrative Assistant: Global and Imperial History. The successful candidate will work at the Faculty of History, George Street, Oxford.
Following the upcoming retirement of the Beit Professor of Global and Imperial History (September 2024) the Faculty of History will be recruiting a successor to take up the post in October 2025. However, during academic year 2024/25 there are a number of administrative responsibilities which will need to be undertaken to support Professor Andrew Thompson specifically, and also some of the remaining postholders, on the Faculty’s highly-recruiting and very popular MSt in Global and Imperial History MSt in Global and Imperial History | University of Oxford. The postholder will also work with Professor Andrew Thompson on his Oxford Martin School project “Changing Global Orders” Home | The Oxford Martin Programme on Changing Global Orders .
The role
The postholder will make administrative arrangements for event organisation for the Oxford Centre for Global History, including for high profile public events; this will involve room booking, catering, travel and accommodation arrangements for staff. They will collate and circulate appropriate data, and give organisational support for Professor Thompson’s input into the Oxford Martin project “Changing Global Orders” and related projects (including engagement with the private offices of key contacts in the United Nations).
About you
You will be qualified to GCSE level or equivalent, and have good IT skills, including MS Word, Excel and Outlook, the ability to learn Access, bespoke software (e.g. student record systems) and to edit online media (website, intranet, virtual learning environment). The ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others, as well as a demonstrable ability to work under pressure, meeting strict deadlines and maintaining excellent attention to detail is essential. It would be desirable if you have experience of handling confidential information and managing difficult situations with tact and discretion, and of working within an HE institution or within a service industry environment.
Application process
For an informal discussion about this opportunity, please contact Professor Andrew Thompson, andrew.thompson@history.ox.ac.uk . All practical and procedural queries should be sent to our recruitments team: recruitments@history.ox.ac.uk. All enquiries will be treated in strict confidence; they will not form part of the selection decision.
As part of the online application process, you should provide a supporting statement setting out how you meet the selection criteria, a curriculum vitae and the names and contact details of two referees.
Only applications submitted online and received before noon Wednesday 26th June 2024 will be considered.
Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. You may also receive updates on the status of your application via the same means.
Committed to equality and valuing diversity
