166510 Academic Assistant

Salary: Grade 4: 1 - 6: £25,138 - £28,759 per annum (pro-rata for part time positions), 60% FTE

Start date: September 2023 or as soon as possible thereafter


The Faculty of History is recruiting for the post of an Academic Assistant who will be based at Littlegate House, St Ebbe's Street, Oxford OX1 1PT. The Academic Assistant will be part of a very small and close-knit administrative team within the Department of History of Art. The role supports all aspects of the Department’s activity, but is primarily responsible for student administration, and acting as the first point of contact for all enquiries. 

The Role

The Academic Assistant will contribute to the smooth and efficient administration the Department of the History of Art, which includes assisting with examinations processes alongside the Department Manager, collating and distributing confidential exam material to departmental staff members and staff throughout the University, and liaising with academic staff and professional staff in other departments and faculties. The postholder will work alongside the Digital Resources & Events Assistant in updating, editing and maintaining Canvas, the department’s virtual learning environment and becoming a key user.

About you

You will have experience of managing administrative processes in a university or a similar working environment, the ability to interpret, apply and communicate regulations and procedures, as well as a professional and helpful ‘can-do’ attitude. Excellent verbal and written communication skills, with demonstrated ability to work both independently, with minimum supervision, and collaboratively with colleagues is essential. Experience of providing support to academic staff, undergraduate and postgraduate students, with an ability to develop an in-depth understanding of course demands, of handling confidential information (GDPR), and of using virtual learning environments (e.g. canvas) would be desirable.

The job description provides you with further details of the essential criteria for this post.

Application Process

Queries about the post should be addressed to Manager of the Department of the History of Art manager@hoa.ox.ac.uk . All practical and procedural queries should be sent to our recruitments team: recruitments@history.ox.ac.uk. All enquiries will be treated in strict confidence; they will not form part of the selection decision.

You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants).

You will also be required to provide the names and contact details of two referees as part of your online application

Only applications submitted via our e-recruitment system and received before noon Wednesday 26th July 2023 can be considered.

We expect to hold interviews on Wednesday 9th August in person; overseas candidates will be offered interviews via Microsoft Teams.

Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. You may also receive updates on the status of your application via the same means.

Committed to equality and valuing diversity