Editorial and Administrative Assistant

Salary: Grade 4: £25,138 - £28,759 per annum (pro rata for part time roles)

Start date: October 2023 or as soon as possible thereafter


The Faculty of History is recruiting for an Editorial Assistant and Administrator who will be based at the Faculty of History, George Street, Oxford. This is an exciting opportunity to join Early Modern Letters Online [EMLO], the union catalogue created and maintained by the ‘Cultures of Knowledge’ [CofK] research project.

The Role

You will contribute to the editorial work already underway in EMLO to ensure that newly ingested metadata describing early modern letters, the people who wrote them, the places from and to which they were sent, and their retrieval information conform to the union catalogue’s existing standards. This work will involve data entry, data manipulation, and the tidying of information about early modern letters and their associated records as catalogues are prepared for upload into and publication in EMLO. You will provide high-quality administrative assistance to EMLO’s Editor and to members of the Steering Committee for Cultures of Knowledge project.

About you

You will have strong literacy and numeracy skills, and working knowledge of at least one second European language (German, French, or Italian) and rudimentary knowledge of Latin, as well as the ability to maintain exceptional standards of accuracy while working quickly on routine and often mechanical and repetitive tasks. Excellent interpersonal skills and the ability to work well as part of a multi-disciplinary, international team is essential. Experience of high-volume proofreading and editorial work in a deadline-driven professional context, and experience of data entry and/or data-quality assurance work is desirable.

The job description provides you with further details of the essential criteria for this post.

Application Process

Queries about the post should be addressed to Miranda Lewis, Manager of Early Modern Letters Online miranda.lewis@history.ox.ac.uk . All practical and procedural queries should be sent to our recruitments team: recruitments@history.ox.ac.uk. All enquiries will be treated in strict confidence; they will not form part of the selection decision.

You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants).

You will also be required to provide the names and contact details of two referees as part of your online application

Only applications submitted via our e-recruitment system and received before noon Wednesday 5th September 2023 can be considered.

We expect to hold interviews in early to mid-October; overseas candidates will be offered interviews via Microsoft Teams.

You will be based in the Faculty of History but you will be able to agree a pattern of regular remote working with your line manager.

Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. You may also receive updates on the status of your application via the same means.

Committed to equality and valuing diversity